Handling CBM

The process of handling CBM of a confirmed order consists of several steps.

1. Handling CBM Excel file. The CBM excel file has to be continuously updated every time there is any change in CBM related information: quantity of the product, quantity of boxes or pieces per carton (shipper), carton (shipper) dimensions, Vendor, Product, Product packaging. CBM Excel MUST reflect the most recent and accurate information of the order CBM. Once there is new information about any CBM change, Purchasing Person must update CBM Excel file IMMEDIATELY.
2. Creating Vendor CBM in ERP.
3. Updating PO/SO with Vendor CBM for all orders.
4. Editing Vendor CBM in ERP (if required).

Final CBM information needs to be updated in PO after packaging designs of cartons (shippers) are confirmed with the Vendor. At this point there should be no changes of the carton (shipper) dimensions and other relevant details, and CBM can be considered final. If CBM information reflected in the ERP is missing, Purchasing Person needs to first create the missing Vendor CBM, and then update CBM in PO. If CBM information is already reflected in PO but is not correct or not final, Purchasing Person needs to first edit Vendor CBM in the ERP, and then update CBM in PO.

Detailed process of how to create and update Vendor CBM in ERP is described in below SOPs.