Arranging final payment to Vendor

Before arranging final payment to the Vendor, Purchasing Person MUST make sure of the following:

1. QC Samples are confirmed by Salesperson via task.
2. PO is edited to reflect final quantities produced.

To arrange final payment to the Vendor, Purchasing Person must follow the process below:

1. Fill out “SOXXX PAYMENT TO FACTORIES” documents to reflect the final payment amount due and total order amount:
   Z:\Shared drives\AdvaCare Cloud Server\orders"Open Orders XXXX""(XX) XXXX - CLIENT CODE - Country - Salesperson"\PAYMENT CONDITION\PAYMENT MADE TO FACTORIES
2. Make sure the total order amount in PAYMENT TO FACTORIES document matches PO total amount.
3. Create the new Bill (as the old Bill was cancelled).
4. For payments in USD, inform Purchasing Dept. Manager to arrange the down payment via chat message (China) or via task (India). The message or task must contain: Vendor name, SO reference number, payment % (30% or other), amount due with specified currency, link to CI (India). Purchasing Dept. Manager will then inform Yeny to pay the amount due. If amounts of PO/PAYMENT TO FACTORIES/Bill don't match, Purchasing Dept. Manager will not arrange the payment until the documents are edited.
5. For payments in RMB, send a task to Accounting Dept. directly.
6. Once payment is made, Accounting Dept. or Yeny will inform via task. Purchasing Person then needs to send bank slip to the Vendor and inform that payment was made.

The process of creating a bill is described in SOP “Arranging Down Payment”.