When AdvaCare starts to work with a new Freight Forwarder, it is often needed to first explain the new Freight Forwarder the requirements for shipping products.
When AdvaCare starts to work with a new Freight Forwarder, Logistics Agency Agreement needs to be signed by both sides:
Z:\Shared drives\AdvaCare Purchase India Control\AdvaCare Purchasing\Templates\Other Agreements & Letters
LOGISTICS AGENCY AGREEMENT (India)
Below are overall instructions and requirements that every Freight Forwarder needs to be aware of for each shipment.
OVERALL INSTRUCTIONS
AdvaCare works with multiple suppliers, the goods from multiple suppliers often need to be consolidated into one container.
Most common incoterms that AdvaCare uses is FOB. Suppliers will pay local charges to the Freight Forwarder directly.
When AdvaCare has FOB terms with the suppliers, Switch BL needs to be issued after shipment departs from India.
Loading pictures are required for each container.
Freight Forwarder must strictly follow confidentiality agreement and never share any documents between AdvaCare and Consignee with any of AdvaCare suppliers.
AdvaCare requires Telex BL for all shipments.
AdvaCare requires storage services sometimes.
LOADING REQUIREMENTS
Carton pad or plastic film should be laid on the bottom of container before loading to protect the goods from moisture and dirt.
All cartons (shippers) are to be considered fragile and need to be handled carefully, no dropping, no throwing.
All cartons (shippers) have to be loaded in upright position, product by product.
Loading pictures (empty container with container number visible, 10% loaded, 50% loaded, fully loaded, sealed, picture of the seal with the number visible).
If any cartons (shippers) are damaged, pictures need to be provided. Leaking cartons need to be taken out.
If Freight Forwarder has a warehouse or is renting a warehouse, goods are to be consolidated and loaded in the warehouse. In this case, goods need to be stored in a dark cool place (below 25C, unless specified otherwise) without direct sunlight.
DOCUMENTS REQUIREMENTS
Shipper on MBL: AdvaCare International Limited or subsidiary.
If the BL has to be switched, only MBL is to be switched to have AdvaCare International Limited as shipper. The charges will be applicable per one Switch BL.
HBLs to be made per Supplier, with Supplier as Shipper and AdvaCare International Limited as Consignee (unless specified otherwise).
PAYMENT REQUIREMENTS
All the payments due will be covered by AdvaCare in USD currency. All invoices must be issued to AdvaCare International Limited and contain USD bank account information of Freight Forwarder with SWIFT included.
The terms between AdvaCare and suppliers are FOB unless specified otherwise. If any local charges or transportation charges are due to be covered by AdvaCare, the amount will be paid in USD and is to be included in the invoice together with ocean freight.
Suppliers need to be charged separately and directly by Freight Forwarder (unless it is informed of different terms than FOB). AdvaCare can assist to help Freight Forwarder to receive delayed payments from AdvaCare's Suppliers.