Check previous order details

Checking previous orders details before placing a new order is important for several reasons:

1. It is important to know the prices of the previous order, and which Vendor it was produced with;
2. It is important to know packaging requirements if they were not included in the SO when RFQ was created;
3. It is important to know any other details related to the order in advance:

• Was there any special packaging requirements?
• Did the packaging of the previous order make sense?
• Were there any extra costs (printing fees) or extra printed bags/pouches/tubes that were not utilized since then?
• It is important to see the product and know what we are going to buy.
• In case there is a Vendor change need to confirm all details in advance, send the pictures of the previous order to the Vendor, get the pictures of the packaging from the new Vendor, final product, discuss the packaging requirements.

There are 2 ways to determine whether the product was produced before or not.

1. Normally information of the previous order will be recorded by Salesperson in task description. Task description will include previous order number, Vendor who produced the previous order, and any additional comments/requirements. If this was not done, Purchasing Person has a right to send a task to Salesperson to check and include this information in task description.
2. Check the Design folder for situations when the product was ordered before for a different Customer and determine the previous order number:
   Z:\Shared drives\AdvaCare Design Control

If previous order for the same product was for a different Customer, Purchasing Person must confirm the details with Salesperson before talking to the Vendor.

After previous order number is determined, Purchasing Person has to check the following details:

• Previous PO for Vendor, price, quantity, packaging requirements;
• Previous PO for any extra costs/printing fees/extra printed bags/pouches/tubes;
• Finished products pictures (Shipping Documents folder: Z:\Shared drives\AdvaCare Cloud Server\Orders\Shipping Documents);
• QC pictures (QC Drive folder: Z:\Shared drives\AdvaCare QC Control\QC PACKAGING/CLIENT CODE - Country"\"SOXXX");
• QC Receipt of the previous order for comments from Salesperson and Purchasing Person (find previous order task → PO → Receipts.

After all details are checked, Purchasing Person must make sure that they are known to the Vendor and we can expect the same or better quality of the product, with the same packaging specifications.