HR Department

The purpose of this document is to describe the function of the Human Resources Department inside AdvaCare Pharma organization and define the department members' roles and responsibilities within the team.

1. Organizational Structure

2. Department Role within Company

• Enforcement of Company Policies
• Employment formalities for Employees
• Recruitment & Selection: shared responsibility with Dept. Manager
• Compensation, Benefits & Disciplinary Action
• Conflict Resolution
• Maintenance of Administrative Documentation, LIcenses and Duties
• Office Management
• Resource Support of Management

3. Roles and Responsibilities

HR Dept. Manager

General:

• Human resource planning;
• Collect and prepare documents for foreigner’s work permit and visa;
• Employee performance and reviews;
• Update company of new HR policies;
• Conflict resolution.

Deliverables:

• Visa documents

Skills:

• Accuracy: Close attention to detail for documents and avoiding mistakes.

Accounting Dept. Manager

General:

• Chinese employee insurance onboarding and offboarding;
• Chinese employee annual salary report.

Deliverables:

• Online Reports

Skills:

• Accuracy: Close attention to detail for documents and avoiding mistakes.

Administrative Assistant

General:

• Ensure smooth operation of the office;
• Restock office supplies;
• Process incoming deliveries and outgoing domestic packages;
• Purchase and QC of promotional materials and items from vendors for the Marketing Dept.;
• Promotional material Fapiao;
• Prepare promotional materials delivery to warehouse;
• Sourcing support for Procurement Dept.;
• Preparation of samples for BD Dept.;
• Management of administrative projects (company licenses, trademarks, etc.);
• Coordinate company trips and events;
• Translation of English <-> Chinese;
• Support Accounting Dept. with individual income tax-related matters;
• Accounting journal entries;
• Employee attendance;
• New employee hiring process;
• HR support;
• Process requests of Director and Managers.

Deliverables:

• Shipping documents
• Translated documents
• Promotional materials
• Admin documentation
• Trip and event itineraries
• Bills and Invoices
• Fapiaos

Skills:

• Multitasking: Handle multiple tasks and projects simultaneously.
• Problem solving: Prepare and present options to the decision maker.
• Accuracy: Close attention to detail for documents and avoiding mistakes.
• Communication: Effectively communicate to coordinate between departments.
• Negotiation: Employ cost saving measures for purchasing activities.