Accounting Department

The purpose of this document is to describe the functions of the Accounting Department inside the AdvaCare Pharma organization and define the department members’ roles and responsibilities within the team.

1. KPIs

1. Efficiency for send feedback to client’s questions
2. Frequency for following up about client’s payment
3. Efficiency for month accounting recording and tax report
4. Efficiency for Payment Receipt Edit
5. Efficiency for Payment Request email edit
6. Efficiency for send feedback for trademark and company matters, etc.
7. Efficiency for reply the task sent by different department

2. Organizational Structure

3. Department Role within Company

• Communicate with Sales Dept. to confirm the SC amount is correct or not;
• Communicate with Sales Dept. for the payment status;
• Communicate with Procurement Dept. to confirm the PC is correct and factory account information is correct;
• Communicate with Logistic Dept. for the customs matters;
• Communicate with Marketing Dept. for promo Procurement Dept.;
• Communicate with Director for tax matters;
• Communicate with the HR for new employee hiring and buying insurance.

4. Roles and Responsibilities

Finance Assistant

General:

• Handling email with client for payment request and follow up;
• Remitting RMB payment via Shanghai company;
• Assist manager to dealing accounting matters;
• Handling trademark matters;
• Assist for promo Procurement Dept.

Documents:

• Edit Payment Request email
• Edit Payment Receipt email
• Edit follow up email
• Assist for VAT refund report
• Contact agent for company matters
• Classification fapiao and checking
• Handling Chinese end bank matters
• Update bank account excel
• Handling trademark matters
• Checking SC and PC before closing order
• Assist for HK audit docs preparing
• Assist year suppliers and customers balance checking
• Assist all employee to deal personal year individual income tax report

Skills:

• Operating systems: Windows
• Accounting experience
• English Writing, Speaking

General Finance Manager

General:

• General accounting and bookkeeping;
• Tax report for each entity;
• Audit preparing for each entity;
• Communicate with boss for tax matters;
• Communicate with India end matters;
• Checking the docs and emails that assistant prepared and give suggestions;
• Suppliers and Customers year balance checking;
• Offer docs to support Directors US tax;
• Handling insurance for Chinese employee.

Documents:

• Month tax report for shanghai and bookkeeping
• Update combined report by month
• Checking the emails assistant edit for customer
• Checking the vat refund report assistant done
• Issuing export fapiao
• Annual Shanghai company inspection
• Update KPI for closer and processor
• India GST information offer to agent to report
• HK, Shanghai, India three entities audit docs preparing
• Handling India bank and agent matters
• Year balance checking with customers and suppliers
• Annual company income tax report
• Certify fapiao
• Closing orders

Skills:

• Operating systems: Windows
• Familiar with accounting software: Kingdee
• General accounting experience
• Familiar with LC procedure and knowing how to checking docs
• Learning the new recent tax rule
• Familiar with VAT refund for exporting
• English Writing, Speaking
• Knowing for accounting of international company

Cashier Manager

General:

• Remitting USD payment;
• Cashier managing;
• Responsible for salary remitting.

Documents:

• Checking the HK bank account incoming and send task refer to payment received;
• Remitting USD payment to factory, etc.;
• Cash paper recording.

Skills:

• Operating systems: Windows