When the Accounting Manager confirms the down payment has been received from the Customer, Salesperson will send the packaging designs and the PDCA (PACKAGING DESIGN CONFIRMATION AGREEMENT) to the Customer for confirmation. The reason for this is each country has different labeling requirements to import a product. Therefore, to ensure the Customer can import the products according to the country’s labeling requirements, Customers must sign this document to move forward with the production.
How to prepare the Packaging Design Confirmation Agreement
1. Find the Packaging Design Confirmation Agreement template in the PACKAGING DESIGN folder of the order:
2. Rename the document: replace “0000” with the SO number
3. In the document, revise the yellow highlighted sections accordingly.
• “XXXX” → SO number
• “Date”
• “CUSTOMER’S COMPANY NAME” → legal company name of Customer
• “ADDRESS” → legal company address of Customer should match the Proforma Invoice and Sales Order
Example:
4. For the “PRODUCT” section, Salesperson will copy and paste the Product name and Dosage in the black banner. Name, copy and paste each design element for each product.
5. At the bottom of each page, copy and paste the IMPORTER signature section from the first page of the Agreement. The Customer must sign and stamp each page, not only the first page.
How to send the Packaging Designs and the Packaging Design Confirmation Agreement
The packaging designs are sent to the Customer via wetransfer.com along with the PDF of the PDCA (Packaging Design Confirmation Agreement). Make sure to inform the Customer to carefully check all of the information on the packaging to confirm it complies with the importation requirements of their country. The Customer must sign and stamp EACH page of the PDCA.
Note: The order cannot move forward to schedule production without the PDCA signed and stamped by the Customer. Also, the date Salesperson receives the signed and stamped PDCA is the day the production time starts with the Customer.
