Handling Vendor Catalogs

| 1 minute

Vendor Catalogs represent the list of available products of a Vendor.

In a vendor catalog, there are 2 units of measure that needs to be considered for the quantity of the product:

  • Pieces;
  • Packs.

There are 2 fields to represent these units of measure:

  • MOQ - this field represents the quantity of the product in Piece(s).
  • Packaging MOQ - this field represents the quantity of the product in Pack(s).

It is important that Purchasing Dept. records and maintains this information in the System. If Vendor Catalogs are updated, then Purchasing Person will use the correct information of product catalogs in PO.

This SOP will explain how to create all Vendor Catalogs and where to find them.

How to create a VC

1. Open Vendor Catalogs section in Purchasing Module.
2. Click ‘CREATE’ on top left of the screen.

3. Select the 'Vendor'.
Note: In this case Vendor refers to the Factory or Manufacturer of the catalogs.

4. Select 'Product Variant'.
5. Select 'Packaging'.
6. Fill 'MOQ'.
7. Fill 'Packaging MOQ'.
Note: writing a value for MOQ will auto calculate a value for Packaging MOQ, and vice versa.
8. Click ‘SAVE’.
9. Check the generated VC and the 'Vendor' field.

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