Vendor Catalogs in PO

| 1 minute

Vendor Catalogs represent the list of available products of a Vendor.

In a vendor catalog, there are 2 units of measure that needs to be considered for the quantity of the product:

  • Pieces;
  • Packs.

There are 2 fields to represent these units of measure:

  • MOQ - this field represents the quantity of the product in Piece(s).
  • Packaging MOQ - this field represents the quantity of the product in Pack(s).

It is important that Purchasing Dept. records and maintains this information in the System. If Vendor Catalogs are updated, then Purchasing Person will use the correct information of product catalogs in PO.

This SOP will explain how to create all Vendor Catalogs and where to find them.

How to check and create Vendor Catalogs information in PO

Purchasing Dept. can check Vendor Catalogs information through PO. Purchasing person will be able to check if one or many products from the PO already belong to the Catalog of the Vendor and if necessary add them to the related Catalog.

1. Locate the relevant PO.
2. Click ‘CHECK CATALOG' on top right of the screen.

Note: Products rows will be displayed automatically if products need to be added to the current catalog of the Vendor in the System matching the conditions of the PO (Vendor/Product/Packaging).
Note: If there are no products displayed, it means there are no pending products to be added to the catalog of the vendor.
3. Select the products by picking the needed rows.
4. Write the 'MOQ' value for each selected product if required.
5. Select ‘Add Catalog’ from the displayed list of action options.

6. A list of multiple created VCs is displayed.
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