Marketing Department is responsible for the promotional material items and product samples that are in the Storage Room; and for the products that are in the Sample Room.
Locations
Storage Room
Located in the basement of the building. Marketing Department is responsible for manually recording real quantities in the File Storage Room Cleaning Sheet.
Sample Room
Located at the Office, next to the meeting room. Marketing Department is responsible for manually recording new products added in the File Sample Room Cleaning Sheet.
Receiving Products
Promotional Material Items
1. Marketing Person will receive Promotional Material items delivered at the Office Reception, following the Process Managing Promotional Material.
2. Marketing Person will mark the parcels with the Sales Order number and Distributor Name and will fill in the Packing List with the necessary information.
Note: Marketing Person will update the File Storage Room Cleaning Sheet with the information about the Promotional Material items that will be kept in the inventory.
3. Marketing Person will transport the Promotional Material items to the Storage Room on Tuesdays and Thursdays at 16hrs.
Note: Marketing Person will ensure that NO Promotional Material items are placed at the Office Reception for more than 48hrs after delivery.
Note: If there is a delay in the shipment of the Promotional Material items, Logistics Person and Account Manager MUST inform Marketing Person, via task.
Note: Logistics Person and Account Manager should not request the collection of Promotional Material Items from the Storage Room without knowing when the items will be shipped to the Distributor.
Product Samples
1. Marketing Person will receive the Product Samples receipt from Purchasing Person, via task.
2. Marketing Person will receive the physical Product Samples from Purchasing Person.
3. Marketing Person will fill out the information in Promotional Material Receipt, including product name, batch number and quantity.
4. Marketing Person will validate the Promotional Material Receipt.
6. Marketing Person will transport the Product Samples to be used as Promotional Material to the Storage Room on Tuesdays or Thursdays at 16hrs.
Collecting Products
Promotional Material Items
1. Logistics Person will notify Marketing Person when the stored Promotional Material items have to be collected and placed at the Office Reception, via task.
2. Marketing Person will collect the requested Promotional Material items from the Storage Room on Tuesdays or Thursdays at 16hrs.
3. Marketing Person will notify Logistics Person when the Promotional Material items are placed at the Office Reception and the Packing List is completed, via task.
Product Samples
1. Marketing Person will collect existing Promotional Material items and Product Samples that Account Manager has selected to send to the Distributor.
Note: Account Manager is responsible for giving priority to the products that will expire in the next 12 months (marked in red) when selecting them to be sent as Promotional Material to the Distributor.
Note: Account Manager is responsible for checking with Logistics Person and confirming to Marketing Person that the selected Product Samples can be sent with the shipment, via task.
2. Marketing Person will collect and package the samples and/or items from the Storage Room.
3. Marketing Person will update the File Storage Room Cleaning Sheet and deduct the samples and/or items collected.