This standard operating procedure (SOP) will guide the IT staff in the process to handle the inventory of IT hardware on a periodic scheduled basis.
Handling the Inventory of electronic equipment is important for several reasons:
Helps (to the company) to keep track of the statuses of devices, ensuring that they are being organized efficiently (working properly and backups).
It also helps to identify any equipment that is outdated (probably required improvements) or no longer needed (scrapping), saving expenses on maintenance costs and reducing clutter in the workplace.
Additionally, an Inventory process can help to identify security risks associated with its equipment and related software later on.
In AdvaCare, the revision of the IT Hardware Inventory document will follow two different approaches, based on the frequency and scope/scenario of the assignment, following the best practices and as an IT Policy.
As mentioned, the inventory revision would follow 2 main approaches:
Specific Revision: based on required inventory updates, inventory data is updated every time a device is moved, changed or removed from the IT Hardware Inventory document. Frequency is related to the specific moment or scenario when an update has been required to apply.
General Revision: inventory review every 6 months, only consists of confirming that the file is up to date and if it is not, updating the corresponding data.
In this process, one role (person) from the IT department is involved:
IT Operations Supervisor is responsible for running hardware inventory and compiling the results.